Role: Bid Coordinator

Location: Adelaide or Melbourne, Australia (Flexible/Hybrid)

Job Type: Fixed Term Contract (12  months)

Role ID: 2025-2987

Our vision is to create a safe and sustainable world.

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

Role Purpose

The Bid Coordinator is responsible for managing the end-to-end bid development process, ensuring the timely and high-quality submission of proposals. This role requires a very proactive, detail-oriented individual with strong communication and organisational skills and at least 3-5 years of proven experience in bid coordination.  This role will report to the Asia Pacific Sales Enablement Regional Lead.

Key Responsibilities

• Coordinate the development of new bid opportunities from initiation to submission
• Follow bid development process via bid plans, facilitating bid team meetings, scheduling reviews and approvals and ensuring timely content delivery
• Write, review, and collate bid content to ensure consistency and quality
• Liaise with internal stakeholders to gather input and manage expectations. Stakeholders may include senior leaders, legal team, technical consultants, finance, marketing, HR and other global bid workers
• Manage and coordinate multiple bids simultaneously while maintaining an organised production schedule
• Update shared bidding calendars and provide regular status reports
• Take full accountability for personal deliverables
• Ensure adherence to timelines and submission requirements

Requirements:

• Bachelor’s degree in Business, Administration, Marketing, Engineering, Writing, Communications, or equivalent industry experience
• Minimum 3+ years of proven experience in bid coordination or bid management
• Experience in bid writing and familiarity with the bid production process
• Proficient in Microsoft Word, Outlook, Excel & MS Teams
• Excellent written and spoken English
• Ability to liaise with stakeholders at all levels of seniority
• Strong communication skills and confidence working with a wide variety of stakeholders across multiple cultures and timezones
• Comfortable communicating via video, phone, email and MS Teams chat
• Self-motivated, conscientious, highly organised and able to work independently in a remote setting
• Able to manage competing priorities and meet tight deadlines
• Collaborative team player with a proactive attitude
• Calm, inclusive and respectful
• Curious, resourceful, and eager to grow and learn new skills
  
  

Working at Ricardo

You’ll be joining a workplace where every voice matters. We are a team of diverse thinkers and doers, united by a strong culture of inclusion. You’ll be supported to find your place, use your expertise, and make a meaningful impact. Your insights will help us deliver innovative, practical solutions that improve safety and sustainability for communities around the world.

Work - Life Balance

We recognise that flexibility is essential. Whether you prefer to work from home, the office, or a hybrid model, we’re open to discussing what works best for you. Wellbeing is central to our culture, helping our people thrive both personally and professionally.

Benefits

We value the contributions of every employee and ensure our remuneration and benefits reflect that. Our comprehensive package includes support for both physical and mental health, designed to help you perform at your best.

Diversity, Equity & Inclusion

We are an Equal Opportunity Employer committed to recognising potential and helping individuals reach theirs. We embrace diversity as a driver of innovation and a key to delivering outstanding service to our clients. We are proud to be a ‘Disability Confident’ employer and are committed to creating a truly inclusive culture.

If you are neurodivergent or living with a disability or medical condition that makes traditional office environments less accessible, we strongly encourage you to apply. We are committed to providing a barrier-free recruitment process and a flexible, accessible workplace that enables everyone to thrive.

Next Steps
After submitting your application, a member of our recruitment team will contact you. Please note that timelines may vary depending on application volume, and we may begin reviewing applications before the closing date.

Ricardo is a Disability Confident employer. If you require adjustments to support you through the recruitment process, please contact us at recruit@ricardo.com.

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