Role: Office Coordinator

Location: Brisbane CBD 

Role Type: Fixed Term Contract - 1 Year (3 days full time or 4-5 days part time hours)

Role ID: 2025-2955

Be the heartbeat of our Brisbane office.

If you thrive on variety, love keeping things running smoothly, and enjoy being the go-to person who makes sure the day flows seamlessly, this could be the perfect role for you.

At Ricardo, our vision is simple but powerful: to create a safe and sustainable world. As our Office Coordinator, you’ll play a vital part in supporting our people, clients, and leaders — making sure everything behind the scenes is running at its best so we can make a bigger impact.

What you’ll be doing

Every day will be different, but you can expect to:

• Keep the office humming – reception, mail, supplies, meeting room prep, first aid, and fire warden duties.

• Support our people – coordinate travel, organise events, assist with onboarding, and help keep our team connected.

• Work with documents that matter – formatting proposals, polishing PowerPoints, and supporting reports and tenders.

• Be a partner to leadership – manage calendars, coordinate meetings, track expenses, and provide admin support to our senior team.

• Problem-solve with tech & finance – help set up video conferencing, liaise with IT, support invoicing and timesheets.

You’ll be at the centre of it all — no two days will ever be the same!

What we’re looking for

We’d love you to bring:

• 5+ years’ experience in office coordination or administration

• Excellent Microsoft Office skills (supporting bids means you must be handy with PowerPoint and Word)

• Excellent organisation, time management, and attention to detail

• Great communication skills — written and verbal

• A proactive, solutions-focused mindset — you love getting things done and making improvements

Why join us?

• Make an impact: Your work supports a purpose-driven organisation committed to positive change.

• Be valued: You’ll be the go-to person everyone relies on — and you’ll be recognised for it.

• Enjoy variety: From events to leadership support, no two days are the same.

• Inclusive culture: We’re proud to be an Equal Opportunity Employer and a disability confident workplace, committed to diversity, equality, and inclusion.

Working with Ricardo

Ricardo is an exciting and rewarding place to work and you have the opportunity to make a difference. You will work with teams of talented, dedicated, and supportive individuals. Alongside having a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. We are always keen to hear from people who have drive, ambition and a flair for innovative thinking.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

Please advise the recruitment team if you require any adjustments to support you throughout the recruitment process.

Diversity, Equality and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and ensure a culture of inclusivity, we are a recognised as a 'disability confident' employer.