Role: Office Coordinator

Location: Brisbane CBD (Onsite 5 days a week)

Role Type: Fixed Term - 1 Year (Part-Time 22.8 Hours/Week)

Role ID: 2025-2955

Our vision is to create a safe and sustainable world.

Responsibilities:

General office support

• Reception duties – answering phone and door
• Collecting/posting mail
• Ordering supplies as required
• Maintaining office presentation, organising repairs as required
• Preparing meeting rooms for meetings / workshops
• Other ad-hoc office duties as required
• Fire Warden responsibilities
• First Aid

General team and business support

• Organising travel
• Organising events/functions/catering as required
• Maintaining various registers (office access cards, staff contact details register, etc.)
• Assisting with staff onboarding / exit procedures
• Other administrative tasks as required

Document preparation, processing and management

• Assisting with proposals, tenders, reports etc. in Word – typing, formatting, collating, pdf-ing
• Producing, editing, and formatting PowerPoint presentations, including graphics
• Excel – editing, formatting
• .pdf document preparation

Management support – Managing Principal, Leadership Team

• Calendar management
• Email distribution
• Organising meetings
• Typing and document preparation
• Expenses and invoice management
• General administration support
• Brisbane-based support for Managing Principal visits

General IT support

• Set up Video Conferencing facilities for meetings
• Liaise with IT provider
• Microsoft Office suite – assistance and training

General accounts and financial support

• Time sheet and invoicing assistance
• Accounts payable assistance
• General finance team support

Requirements:

• •  5+ years of experience of office coordination / administration 
• Advanced experience on MS Office
• Graphics experience to support Word / Powerpoint
• Planned, organised and methodical
• Excellent time management
• Attention to detail and accuracy
• Good communicator – written and verbal
• Able to perform under pressure
• Able to prioritise workload and progress multiple tasks concurrently
• Able to ‘close-out’ tasks
• Process improvement orientated

Working with Ricardo

Ricardo is an exciting and rewarding place to work and you have the opportunity to make a difference. You will work with teams of talented, dedicated, and supportive individuals. Alongside having a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. We are always keen to hear from people who have drive, ambition and a flair for innovative thinking.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

Please advise the recruitment team if you require any adjustments to support you throughout the recruitment process.

Diversity, Equality and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and ensure a culture of inclusivity, we are a recognised as a 'disability confident' employer.